General information and contact details of the Administrator

1. Company under the business name E-Commerce Capitals spółka z ograniczoną odpowiedzialnością sp. k. seated in Poznań (Poland), ul. Botaniczna 26/2, 60-586 Poznań (Poland), entered into the Register of Entrepreneurs under the National Court Register number 0000592712, whose files are kept by the District Court Poznań Nowe Miasto and Wilda in Poznań, 8th Economic Department of the National Court Register, that uses tax identification number (NIP): 7792423665 and REGON statistical number: 363746333, hereinafter referred to as ‘Company’ or ‘Administrator’, fulfilling the obligation specified in art. 12, sec. 1 of the Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation), hereinafter referred to as ‘GDPR’, as personal data administrator, hereby presents this information, asking whoever it may concern to get acquainted with it.
2. The Administrator provides the following contact details for communication regarding personal data processing. Email address: office@ecommercecapitals.com, address: ul. Botaniczna 26/2, 60-586 Poznań (Poland).

Categories of personal data subject to processing and information on the freedom to provide them

3. The Company is the organizer of ecommerce online conference called E-commerce Berlin Virtual Edition, hereinafter referred to as ‘Event’. Whoever wants to participate in the Event as a Participant, hereinafter referred to as ‘Participant’, can do so free of charge, provided that they have registered through the Event website, providing the following personal data:

• name,
• last name,
• email address,
• job position and represented brand (name of the employer or their own company).
• phone number

4. Provision of personal data is voluntary. However, unless they are provided, it will be impossible to conclude an agreement between the Administrator and the Participant, under which the Participant will receive access to the Event.

Purposes for which personal data are processed

5. The personal data mentioned in point 3 serve exclusively the following purposes:

• to generate individual access link to join the Event as a Participant in line with the Rules for Participants, Terms and conditions of ordering access to the online event, hereinafter referred to as ‘Rules for Participants’,
• to realize communication-related to the Event, under the Rules for Participants,
• to send emails as mentioned below, under the Rules for Participants,
• to realize direct marketing activities for Administrator’s services – email communication related to the current and subsequent editions of the Event,
• to promote the event in social media

Processing of personal data to sponsors at the Event

6. We hand over the following personal data of Participants to sponsors at the Event (the list of sponsors is available at the Event website: www.virtual.ecommerceberlin.com): name, last name and represented brand (the company of the employer or their own company).
7. Processing of data mentioned in point 6 consists of providing sponsors with access to application which contains the above-mentioned data of Participants. Through the application sponsors can contact Participants in order to schedule a business meeting during the Event, asking the Administrator to send an email. However, sponsors have no access to Participants’ email addresses. Emails are sent by the Administrator. A response is sent only if a Participant expresses desire to contact a given sponsor. This communication is realized through private email of the Participant , without the Administrator’s knowledge (the Administrator has no access to this correspondence and is not involved in it).

Legal basis for personal data processing

8. The Administrator informs that Participant s’ personal data are processed for purposes mentioned in point 1, subpoints 1) – 4) above, under art. 6, sec. 1 (b) of GDPR, that is, exclusively to execute the agreement between the Administrator and the Participant that is concluded during registration at the Event ’s website virtual.ecommerceberlin.com. Terms of the agreement are specified by the Rules for Participants.
9. The Administrator informs that Participant’s personal data are processed for the purpose specified in point 5, subpoint 5) above, under art. 6, sec. 1 (f) of GDPR, that is, in legally justified interest of the data Administrator, which is direct marketing related to the current and subsequent editions of the Event. We hereby explain that direct marketing consists in providing information on the Event via email, including subsequent editions of the event, especially information that encourages addressees to participate in the Event .

The period of personal data processing

10. Personal data of Participants will be processed for purposes mentioned in point 5, subpoints 1) – 4) above until the edition of the Event that the Participant’s registration regarded is completed, for the purpose mentioned in point 5, subpoint 5) above – until the Participant opposes to data processing and for the purpose mentioned in point 5, subpoint 6) until te Contest is over.

The place of personal data storing

11. We hereby inform that the data we accumulate are stored on servers that are leased from [Hetzner Online GmbH, Industriestr. 25, 91710 Gunzenhausen, Germany] and located at [https://www.hetzner.com/rechtliches/impressum?country=us]

The rights of people whose data we process

12. Every person whose personal data we process has the right to file a complaint about our actions or negligence to the supervising body, that is, the Inspector General for Personal Data Protection. The Office of the Inspector General for Personal Data Protection is located at ul. Stawki 2, 00-193 Warsaw.
13. Every person whose data we process has the right to obtain confirmation from us whether their personal data are processed and if this is the case, they are entitled to acquire access to the data and obtain information included in this document.
14. Every person whose personal data we process has the right to demand that we immediately correct the data that are incorrect. Besides, considering the purposes of processing, the person whom given data concern has the right to demand to complement incomplete personal data, including through presentation of an additional statement.
15. Every person whom the data concern has the right to ‘be forgotten’. It means that everybody whom the data concern may demand that we remove their personal data and we will do so immediately provided that:

• the personal data are no longer essential for the purposes mentioned in point 5 above,
• the person whom the data concern withdraws the permission on the basis of which we process the data,
• the person whom the data concern opposed to our processing of the data (see point 18 below)
• the data are processed illegally,
• the request to remove the data results from the fact that we have not fulfilled our legal obligation under the law of the European Union or the Polish law,
• personal data have been acquired as a result of offering information society services to a person under 18.

16. The person whom the data concern has the right to demand that we restrict processing in the following situations:

• the person whom the data concern questions correctness of personal data – for the period of time we need to verify these data,
• the processing is illegal and the person whom the data concern opposes to their removing, demanding restriction of the use of the data instead,
• we do not need the personal data for the purposes of processing anymore, but the person whom they concern needs them for formulating, pursuing or defending claims,
• the person whom the data concern opposed to our processing of the data (see point 18) – for as long as it takes to determine whether legally justified grounds on the part of the Administrator are superior to the grounds of opposition of the person whom the data concern.

17. The person whom the data concern has the right to receive from us – in a structured, commonly used, machine-readable format – their personal data they have provided and they have the right to send these personal data to another administration as well as demand – if technically feasible – that we submit the data directly to another administrator, provided that:

• the data are processed on the basis of a permission we have obtained or in order to execute an agreement that has been concluded with us,
• the data are processed automatically.

18. We process the accumulated personal data for the purpose of direct marketing so the person whom the data concern has the right to oppose – for reasons related to their particular situation – to processing of their personal data, to the scope within which the processing is made for the purpose of direct marketing. In such a case we will immediately cease to process their personal data for this purpose.